Deputy/Senior Deputy - Clerk of the Board

What We Offer

The County of Ventura offers an attractive compensation and benefits package that includes:

• General Salary Increase
• Educational Incentive
• Annual Leave/Accruals Redemption
• Deferred Compensation
• Health Plans
• Flexible Spending Accounts
• Pension Plan
• Bilingual Incentive
• Holidays

DEPARTMENT
The Clerk of the Board is responsible for several areas of governmental service and is committed to providing excellent customer service and transparency while ensuring the integrity and accessibility of public records for the entities that we serve. The Clerk of the Board is the official Custodian of Record for each of the following entities: Board of Supervisors, Assessment Appeals, Air Pollution Control Board, City Selection Committee, Fire Protection District Board of Appeals, Election Advisory Committee and the Ventura County Consolidated Oversight Board. The Clerk of the Board also maintains County Ordinances, Statements of Economic Interests/Form 700 Filings, and the Conflict of Interest Code Biennial Notices.
 
THE POSITION
Under general supervision (Deputy Clerk of the Board) and under limited supervision (Senior Deputy Clerk of the Board), performs a wide variety of skilled administrative and complex processing tasks utilizing many computerized systems in order to maintain official records and files; processes legal documents; processes assessment appeal applications; processes Statements of Economic Interest/Form 700 filings; administers the Conflict of Interest Code; manages information regarding Boards and Commissions; responds to public records requests, processes agendas and minutes for various boards and commissions, clerks meetings, and provides excellent customer service in person, over the telephone, and in writing.
 
The Deputy Clerk of the Board differs from the Senior Deputy Clerk of the Board in the level and complexity of assignments requiring journey, and advanced journey skill levels.  The Deputy Clerk of the Board classification has less scope and focuses on processing materials with fewer regulations than the Senior Deputy Clerk of the Board classification.

The successful candidate will:

• Possess intermediate skills using software applications, including Adobe Acrobat Professional, Microsoft Office, and meeting management software applications, such as Granicus. 
• Be skilled at organizing, prioritizing, and scheduling workload to meet strict deadlines
• Be skilled at establishing effective working relationships with Board members, management, employees, public/private/municipal/State/Federal representatives
• Have knowledge of various governmental codes applicable to council, boards, commissions and/or committees

Examples Of Duties

Duties may include, but are not limited to, the following:

• Reviews and processes Statements of Economic Interest, Form 700, for which the Clerk of the Board is the Filing Officer; following Fair Political Practices Commission (FPPC) regulations;
• Prepares and distributes notices related to Statements of Economic Interest, Form 700 based on FPPC guidelines including Non-Filer Enforcement Packet for submission to the FPPC;
• Interacts and effectively communicates professionally with members of the public, elected/appointed officials, department/agency directors, and other high-profile individuals;
• Processes and maintains pertinent records, which may include typing, filing, preparing, and mailing correspondence and notices, exhibits, and data-related notes;
• Receives and records legal documents served, and distributes reports to County departments;
• Prepares special and periodic reports which involves compiling data from several sources;
• Receives and responds to the public, County staff, and outside agencies or representatives with records requests in compliance with statutory deadlines; explains rules and regulations; resolves problems and complaints; provides general procedural information exercising tact and discretion when distinguishing between, and with consideration of, sensitive or protected and public information;
• Prepares, publishes, and posts the agenda and notices for the respective Boards/Commissions adhering to the appropriate governing rules, regulations, legal requirements, timing deadlines, and restrictions;
• Clerks meetings for assigned Boards/Commissions, following parliamentary procedures; records actions of the Board/Commission; prepares summary action minutes and minute orders;
• Assists the public with assessment appeal information and processes assessment appeal filings;
• Compiles, distributes, and files minutes after accurately recording meeting proceedings;
• Processes Conflict of Interest Codes approved by the Couty of Ventura Board of Supervisor and updates Disclosure Docs application;
• May at the Deputy level or will at the Senior level review and process Assessment Appeal applications ensuring they are adhering to the State Board of Equalization Revenues and Taxation Code and Rules;
• Other related duties as required.

At the Senior Deputy level only:

• Processes hearing confirmations, withdrawals, continuance requests, and requests for reconsideration;
• May oversee processes such as Public Record Acts and provide guidance for more complicated journey level work efforts working independently and exercising critical thinking and judgment.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
  
EDUCATION, TRAINING, AND EXPERIENCE 
Possession of any combination of education, training, and/or experience that would likely produce the required knowledge, skills and abilities.

Examples of qualifying education, training, and/or experience are:
 
Deputy Clerk of the Board

At least three (3) years of increasingly responsible office clerical work and college coursework in business, public administration, or related field. Office clerical work experience must have included the processing and maintenance of records and files using automated systems in an administrative capacity.
 
In addition, at least one (1) year of experience must include working in a Clerk's Office of a governing, advisory, or quasi-judicial board/council office. Work experience must include at least one (1) of the following: clerking the meetings; documenting actions/orders/minutes of the meeting; preparing agendas and/or other meeting documents; processing Form 700s; reviewing/processing Conflict of Interest Codes.

Senior Deputy Clerk of the Board

At least two (2) years of experience working with Assessment Appeals and a working knowledge of the California State Board of Equalization Rules; Property Tax Rules, Revenue and Taxation Code, and parliamentary procedures.

In addition, an individual must possess at least two (2) years of experience working in a Clerk's Office of a governing, advisory, or quasi-judicial board/council office. Work experience must include, clerking the Board of Supervisors meetings; documenting actions/orders/minutes of the meeting; preparing agendas and/or other meeting documents; processing Form 700s; reviewing/processing Conflict of Interest Codes.

Education/Experience Substitution at both levels:

An Associate's degree in public administration or a closely related field may be substituted for one (1) year of clerical and administrative experience in a Clerk's Office of a governing, advisory, or quasi-judicial board/council office.

NECESSARY SPECIAL REQUIREMENTS 

• Possession of and ability to maintain a California driver license
• Intermediate proficiency in the Microsoft Office applications of Word, Excel, PowerPoint, Outlook and Teams
• Intermediate proficiency in Adobe Acrobat Professional
• Ability to lift up to 30 pounds unassisted
• Willingness to work on site in Ventura Monday through Friday with no remote work
• Ability to have schedule flexibility to come in early or stay late a minimum of four days each month to accommodate board agenda preparation or meetings support

NOTE: Excellent written communication skills must be demonstrated in the completion of the application and supplemental questions.

Recruitment Process

FINAL FILING DATE

Your application must be received by County of Ventura Human Resources no later than 5:00 p.m. on Friday, August, 14, 2026.
  
To apply online, please refer to our website at www.venturacounty.gov/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura, Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.  

For further information about this recruitment, please contact Katie Reynolds by e-mail at [email protected].