Executive Assistant II to the County Administrator - Exempt

Opening Date: 5/28/2026

Closing Date: 6/11/2026

Submit Application: https://www.governmentjobs.com/careers/contracosta/jobs/5356254/executive-assistant-ii-to-the-county-administrator-exempt

Why join the Contra Costa County Administrator's Office?
 
The County Administrator’s Office is actively seeking an experienced Executive Assistant to join their professional team. In this role, you will have the opportunity to support and enhance the organization’s effectiveness in serving the residents of Contra Costa County.
  
We are looking for someone who:

• Pays attention to detail. You will be responsible for the accuracy of a wide variety of tasks, in which there are significant impacts if errors are made 
• Has strong communication skills. You may write staff reports on behalf of the County Administrator for consideration by the Board of Supervisors and facilitate communication between the County Administrator’s Office, Board members, and Department Heads 
• Thinks analytically. You will need to research, analyze, and communicate recommendations based on basic data collection 
• Is a self-starter. You will need to independently take initiative in this demanding role to ensure the County Administrator’s Office executive staff is sufficiently supported 
• Is honest and ethical. You will be dealing with sensitive and confidential information on a regular basis 
• Is flexible. You will have to shift priorities quickly as needs change – sometimes on a daily basis 

• Understands County or City government. All the work you will perform is dependent on a strong understanding of County policies, ordinances, and regulations

 What you will typically be responsible for:

• Handling the schedule of the County Administrator, Chief Assistant County Administrator, and County Finance Director 
• Preparing documentation for the County Administrator’s meetings, understanding and gathering what is needed, and organizing it in a meaningful way 
• Office management for the County Administrator’s General Administration & Budget Division, including financial transactions and procurement 
• Managing the departmental safety program, including assigning and tracking compliance with required training for staff
• Administering contracts related to special projects undertaken by the County Administrator’s Office from time to time 
• Responding to citizens' questions and inquiries, including Public Records Act requests

  A few reasons you might love this job:

• You will have the opportunity to gain a breadth of understanding of all County functions 
• You will work with a group of experienced professional staff and the public 
• You will make a positive impact on your community through the work you do
• You will have every opportunity to be creative in improving the current process

  A few challenges you might face in this job:

• You will be responsible for a high volume of work in a fast-paced environment 
• The job can be very demanding, and you will need to understand how to manage competing priorities 
• Being on the front line at times for complaints from unhappy community members

  Competencies Required:

• Critical Thinking: Analytically and logically evaluating information, propositions, and claims 
• Action & Results Focused: Independently initiating tasks and seeing through to completion 
• Reading Comprehension: Understanding and using written information 
• Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations 
• Adaptability: Responding positively to change and modifying behavior as the situation requires 
• Attention to Detail: Focusing on the details of work content, work steps, and final work products 
• Displaying Ownership and Accountability: Holding self and others accountable for measurable, high-quality, timely, and cost-effective results 
• Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity 
• Writing: Communicating effectively in writing 
• Professional Impact: Presenting oneself as a positive representative of the organization 
• Teamwork: Collaborating with others to achieve shared goals 
• Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace 
• Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries 
• Managing Organizational Complexity: Maneuvering through complex political situations and functions within the organization 

• Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations  

 
About the County Administrator’s Office
 
The County Administrator’s Office serves as the principal advisor to the Board of Supervisors and coordinates the work of County departments, special districts, and other agencies under the direct jurisdiction of the Board. The primary duties of the County Administrator and staff include preparation and monitoring of the County budget, review and oversight of the County’s organizational structure, and analysis of policy and legislative proposals from federal, state, and other local government partners, including any impacts to the County.
  
The County Administrator’s Office is composed of five specific divisions:
  
General Administration. Executes Board direction, provides executive-level guidance, and serves as the administrative hub for all programs within the County Administrator’s Office. Staff are responsible for producing and monitoring the County budget, developing financial and strategic plans, staffing the Board of Supervisors and its committee meetings, analyzing proposals, and providing recommendations to the Board of Supervisors to support alignment with Board policies and effective and efficient use of County resources. In addition, develops and manages the County’s federal and state legislative platforms to respond to state and federal actions that could impact the County. In coordination with legislative advocacy consultants and in collaboration with department staff countywide, the County Administrator’s Office tracks and monitors state and federal legislation and provides timely updates to the full Board of Supervisors and the Legislation Committee of the Board.
   
Law and Justice Information Systems (LJIS). Provides administration, planning, and coordination of data systems and networks that affect and support the entire County justice system, including case management systems for the District Attorney, Public Defender, and Probation Departments, the countywide Automated Warrant System, and the All-County Criminal Justice Information Network (ACCJIN).
   
Labor Relations. Administers the County’s employee relations program, including managing the collective bargaining process with labor unions, employee grievance processes, providing training and counseling to department managers and employees on labor relations matters such as terms of memoranda of understanding with employee bargaining units.
   
Office of Communications & Media (OCM). Supports countywide centralized communications under one cohesive strategy to enhance and improve information services to the community.  OCM also administers franchise agreements with cable service providers and operates the County’s community access television stations (known as CCTV).
   
Clerk of the Board. Provides staff support to the Board of Supervisors by recording and compiling the actions of the Board taken during public meetings, maintains the official records of the Board, administers development of the weekly Board agenda materials packet, including all staff reports forwarded by County departments in compliance with the Ralph M. Brown Act and the Better Government Ordinance, provides staff support to the Assessment Appeals Board and maintains the roster of Board appointments to various boards, committees and commissions.