Deputy Clerk to the Board III

DEPUTY CLERK TO THE BOARD III

County of Marin

Office of the County Executive

San Rafael, California

$79,989 - $95,550 / Annually

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture here.

The County Executive's Office is responsible for preparing the county budget, providing the Board of Supervisors with the information they need for making decisions, representing the County in intergovernmental relationships and policy considerations, and coordinating the work of all County departments. Our staff also helps coordinate public communications, planning for County facilities, risk management, and leads racial equity and other strategic initiatives.

The Clerk of the Board Division is responsible for many functions and comprises three core functions: Board of Supervisors meetings and records management, Property Assessment Tax appeals, and Board and Commission recruitments. There are two (2) full-time vacancies for a Deputy Clerk to the Board III in the Clerk of the Board Division within the County Executive’s Office.

As part of a collaborative and cross-trained team, the Deputy Clerk to the Board III performs a variety of complex administrative support tasks. The chosen candidates will be part of a team of Deputy Clerks to the Board, working under the general supervision of the Assistant Clerk of the Board and in partnership with various County departments. The Clerk of the Board team is committed to transparency, civic engagement, and exceptional public service. All members of this team are expected to cross-train in the programs of this division and use computer software to successfully support the management of meetings, track information pertinent to the different work assignments, and provide access to public information.

The Deputy Clerk to the Board III position is responsible for supporting the training and onboarding of Deputy Clerk I/II staff, new hires, and team members developing new skills. This position performs professional-level support in several key areas, including public records management, compliance with open government laws, agenda preparation and minute takings for official public meetings, post-meeting follow-up to ensure Board actions are processed and distributed in accordance with legal requirements and County procedures, and reception and front-desk support. Additionally, the position includes shared responsibility for the Assessment Appeals program, including as a Clerk for property assessment appeal hearings and for supporting the Boards and Commissions program.

Our Highly Qualified Candidate is an experienced and solution-oriented professional with a background in high-level administrative support in a fast-paced, high visibility environment, preferably in a Clerk’s Office or a municipal/County government setting. We are looking for someone who thrives under pressure, demonstrates independent judgment, and brings a calm, composed, and forward-thinking presence to the team. The successful candidate will possess a strong work ethic, a positive and collaborative attitude, and a genuine commitment to public service and good governance. They will approach challenges with curiosity rather than cynicism, and will be someone who uplifts those around them through professionalism and integrity.

Key qualities include:

• Initiative and self-direction, with the ability to anticipate needs and take action without being prompted
• Strong interpersonal and communication skills, with the ability to navigate sensitive or high-profile situations with tact, discretion, and diplomacy
• The ability to stay focused and neutral, even when exposed to pressure, competing priorities, or emotionally charged issues
• A commitment to upholding the principles of transparency, fairness, and trust in support of open government laws such as the Ralph M. Brown Act, the Public Records Act, the Maddy Act, and the Revenue and Taxation Code
• A tech-forward mindset, with strong computer skills and an eagerness to embrace new systems and tools to improve workflow and service delivery

This role demands exceptional attention to detail, especially in the accurate processing and maintenance of the official records of the Board of Supervisors and Assessment Appeals Board. The ideal candidate will be resourceful, able to conduct thorough research, and confident in navigating available resources to apply the requirements of work assignments. Above all, we seek someone who believes in the value of their work, brings clarity and composure to complex processes, and contributes to a supportive, mission-driven team culture.

Minimum Qualifications: Any combination of education, training and experience that would provide the required knowledge and abilities. A typical way to qualify is one year of experience equivalent to a Deputy Clerk to the Board II, OR three years of substantial and increasingly responsible administrative support experience, including at least two years of experience providing journey level administrative support to executive management, a board, commission or a legislative body. Experience in the public sector or dealing with governmental, community and business representatives is highly desirable.

Certificate and Licenses: County Clerk of the Board Certification or California Municipal Clerk Certification is highly desirable.

Bilingual Testing/Certification: To be eligible for a bilingual differential, the successful candidate must demonstrate proficiency in both Spanish and English prior to appointment. A bilingual proficiency exam will be administered to ensure the candidates possess the appropriate skill level to meet the requirements.

Hybrid Work Option: The County Executive’s Office considers hybrid (telework/onsite) work schedules up to one day per week with approval from a supervisor and after a probationary period for new employees.

*The county is currently in the process of bargaining pay increases for it's employees. The salary above does not reflect any resulting pay increases.

Filing Deadline: Monday, July 7, 2025, at 11:59 pm PST. Apply online at https://www.governmentjobs.com/careers/marincounty/jobs/4969756/deputy-clerk-to-the-board-iii. You may also visit https://www.hr.marincounty.gov/. For any questions, please contact the Marin County HR Dept at [email protected] or call 415 473-2126. EEO/TTY